Wolfeboro Public Library Board of Trustees
                             October 16, 2024
                                    Bradley Room
Present: Doug Smith (chair), Linda Wilburton (vice-chair), Steve Farley, Sandra Whittier, Linda Murray, Representative to Board of Seectmen, Alison Rutley Library Director. Absent were Brodie Deshaies (Treasurer), Nancy Bell (Secretary), Diane Bolduc and Sharon Marigliano, Alternate Trustees. The meeting was called to order by Doug Smith at 1:10 pm.
Doug asked Sandra Whittier to vote for today to create a quorum.
Non-Public Session
A motion was made by Linda W., seconded by Doug to enter non-public session.
Specific Statutory Reason cited as RSA 91-A:3, II (a) The dismissal, promotion, or compensation of any public employee or the disciplining of such employee or the investigation of any charges against  him or her, unless the employee affected (1) has a right to a public meeting, and (2) requests that the meeting be open, in which case the the request has shall be granted.
Roll call vote to enter non-public session:
Doug Smith   Y
 Linda Wilberton Y
Steve Farley  Y
Sandra Whittier Y
Entered non-public session at 1:15 p.m.
Public session reconvedned at 1:40 p.m.
Approval of minutes of 9/19/24 Board of Trustee minutes was unanimous after motion by Linda W., seconded by Doug Smith.
New Business
Alison Rutley, Library Director
2025 Budget- Alison spoke with Jim Pineo, Town Manager about several items:
a) In the vacancy of Custodial position, the Library as been using Custom Cleaning and has been very positive on Monday,Wednesday, and Friday. They start at 7:30 will replace the salary of the former Custodian, and the rest will be included in the budget for 2025. 
b) Propane cost will come from the Town of Wolfeboro
c) New employees: Cindy Smith, part time (20 hours/wk) circulation desk, Laura Maroon, Former YSL at WPL, has been hired art-time and has already begun Web site work.
d) new computers will be purchased by the Friends of the WPL to complete update to Windows 12 which must be completed by 11/1/24.
e) Doug will sign letter to town via Alison for acceptance of $5,835 toward computers, after motion by Doug, seconded by Linda W. All voted in favor.
f) landscaping- bid by Goose Corner as it was the only bid received by date required. Miracle Farms believed it had submitted a bid which was not received, as well as, one allegedly sent to the town, also not received, which was actually $20,000 above the accepted bid. Miracle Farms will research problems as they believed it had been sent, but since the bid was much higher, the bid from Goose Corner was accepted.
g) generator- Electricians will perform final connection which was held up by paving in publc safety complex.
   The original cost of the generator was $232,000 passed on town warrant. The town did not have equipment required to move the generator, so Crowells Towing was hired to left the generator onto the pad at a cost of $1,500. CCI has billed $13,000 for site work for generator placement. Now, total cost for the generator is $232,000 without the cost of installation. Research with the town wil be town to determine where the money for CCI and Crowells will come from, possibly state or federal assistance as the WPL has been dsignated as a safe space during possible storms or disasters requiring the public to have warmth and safety. Research wil also be done to determine if the Emergency Manangement budget could absorb the cost. We will need a maintenance agreement, possibly along with other town generators, again under Emergency Management, Alison to pursue.
h) Solar Update/Ownership- Nancy Hirschberg is working to obtain donations for the solar panels. Discussion ensued about ownership of the electricity created, mention in the MOU between the Library and the town, and a Power Purchasing Agreement (for 5-7 years), who will own extra electricity. Alison recommends that the Library be owner. NHPLA may offer a grant in regard creating a deterrence to snow falling off roof and injuring those entering the Library. A motion was offered by Doug, seconded by Steve that the Library elect to own the electricity. All voted in favor.   
i) ALA grant-$2,000 will be used to purchase a scooter for patrons to use due to the length of the building being a hindrance for patron needing to use mobility devices to peruse the library stacks. Also, Large Print access had been identified as a need for improvement, so Hertz Furniture will be constructing a more patron friendly stack for Large Print books. Linda Wilburton offered to look into donated wheelchairs for patrons to use who have mobility to utilize. Motion made by Doug, seconded by Sandy, to authorize Alison to purchase scooters and pay for new stacks using grant money awarded to the Library from the ALA, which was passed unanimously.
j) Halloween Library hours: The library would like to stay open until 7 p.m. on 10/31/24. Police and Fire will rpovide treats from them to avoid having children within the stations. The Friends of the WPL will provide candy and books to the children. This motion by Steve, seconded by Doug was passed unanimously.
k) Joyce Davis is still >500 hours in PTO account and has been trying to bring down this amount by taking Fridays off but remains over 500. doug made a motion, seconded by Sandy to waive the loss of continuing PTO that she will earn. Passed unanimously.
Librarian's Report-
Overdrive Audiobooks September 2023to September 2024 up 232% , Ebooks up 12% for same period
Adult Programs  up 200% from September 2023 to 2024 and attendance up 272% fpor the same period
Hoopla! up 13% from September 2023 to 2024
Library card renewals up 46% from September 2023 to 2024
Meeting room use up 12% from September 2023 to 2024.
Treasurer's report deferred due tothe absence of Brodei Deshaies
Grants and Donations- Linda W. made a motion to accept donations of $352.98, seconded by Doug, passed unanimously. 
Doug made a motion to adjourn at 2:29 p.m., seconded by Steve, all voted in favor.
Note: Minutes ARE UNAPPROVED until voed on by the Library Trusees.
Respectfully submitted,
Sandra Whittier, alternate trustee in absence of Secretary Bell.